For HVAC companies that pay for leads
AI receptionist for HVAC companies.
At 97° or 9°, the first company to answer gets the job. Every call answered, every lead answered in 60 seconds, every missed call texted back and every quote followed up until it books.
Book a discovery call → Call Ava: (469) 217-0057
Our AI receptionist, live. Pretend you’re one of your customers.
✓ Two guarantees: every lead answered in under 60 seconds, and 5 extra booked jobs in your first 30 days live, or we keep working free until you get them.
Example · how it runs
A no-cool call at 8:04 PM
8:04 PM AC blowing warm, 97° inside, newborn at home.
8:04 PM AI answers and marks it priority.
8:06 PM System is 14 years old: flagged as a replacement candidate.
8:07 PM First slot booked for tomorrow, 8 AM.
8:30 AM Comfort advisor gets the lead and full call summary.
Illustrative example
The short answer
What does an AI receptionist do for a HVAC company?
It makes sure no lead goes cold. Automate Headaches builds the Never-Miss-a-Lead System for HVAC companies that pay for leads: every call answered 24/7, every web and ad lead answered in under 60 seconds, every missed call texted back and every quote followed up until it books. It's built for heat-wave and cold-snap call spikes, and runs inside ServiceTitan, Housecall Pro, Jobber and more.
- ✓ Calls answered in 2 rings, day or night
- ✓ Web forms, Google, Facebook and Angi leads answered in under 60 seconds
- ✓ Missed calls texted back within 5 seconds
- ✓ Follow-up by text, email and call for 7 days, until the job books
- ✓ Jobs booked into your calendar and synced to your CRM
- ✓ Calls only 8 AM to 9 PM in the customer’s time zone; texts any time
- ✓ Two guarantees: under 60 seconds, and 5 extra booked jobs in 30 days
Sound familiar?
Peak season, phones you can’t pick up.
Every missed call in July is a job you paid to generate.
$12k replacement quotes going cold.
Homeowners shop around. The first follow-up usually wins.
Members who forget to renew.
Tune-ups and memberships slip without reminders.
What we automate
Built for how HVAC contractors actually work.
01
Peak-season answering
Every call answered and booked, even when the office is buried.
02
Priority triage
No-cool with elderly or infants at home jumps the queue.
03
Replacement follow-up
Sequences with financing options until the homeowner decides.
04
Memberships and tune-ups
Seasonal reminders and renewals, booked straight to the calendar.
05
Dispatch updates
On-the-way texts with ETA, and job notes for your techs.
06
Reviews and reactivation
Review requests after every job. Offers to homes with aging systems.
Works with
ServiceTitan, Housecall Pro, FieldEdge, Successware, QuickBooks, and whatever else you run.
No new software for your team to learn.
Territory exclusivity
One HVAC company per service area.
Once you’re in, we won’t take on another HVAC company that serves your area.
Also built for Roofing companiesPlumbersElectriciansSee the full system →
FAQ
Questions HVAC contractors ask us.
How we work →
How much does an AI receptionist cost for a HVAC company?
It depends on your call volume, lead sources and the software it connects to. We quote a fixed scope after a 30-minute discovery call, so you can compare it against a full-time CSR or a per-minute answering service.
Is an AI receptionist better than an answering service for HVAC companies?
For booking jobs, usually yes. An answering service takes messages; this answers instantly, replies to web and ad leads in under 60 seconds, texts back missed calls and books straight into your calendar.
Can it prioritize urgent calls?
Yes. You choose the rules, like no-cool with vulnerable occupants, and those calls go to the front of the line.
Does it handle maintenance memberships?
Yes. Reminders, renewals and tune-up booking run automatically.
Does it work with my software?
We build inside ServiceTitan, Housecall Pro, FieldEdge and more, so your team keeps working the way they do now.
Fewer headaches. More jobs.
30 minutes. We'll show you the first three things we'd automate for your company.
Book a discovery call →
Book a discovery call →